Administartion Officer: Prestige

ADMINISTARTION OFFICER: PRESTIGE is listed by DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. The post is based in Cape Town Regional Office, Western Cape. The closing date is 02 October 2026.

Job Details

Requirements

• A minimum of three-year tertiary qualification (NQF Level
• 06) / National Diploma in Public Management or related qualification.
• Relevant years of experience in public administration or property management field.
• A valid driver’s license.
• Knowledge: Public Finance Management Act; Treasury regulations; Government budget procedures / timeframes; Project management; Financial administration processes and systems; Procurement directives and procedures; Tender procedures.
• Skills: Professional client relations; Effective communication skills; Advanced report writing skills; Computer literacy; Planning and organizing; Diplomacy skills; Interpersonal skills; Presentation skills.
• Personal Attributes: Hardworking; Self-motivated; Ability to work under pressure; Ability to communicate at all levels; Analytical thinking.
• Willing to adapt work schedule in accordance with office requirements.

Duties / Responsibilities

• Facilitate the allocation of official accommodation for Members of Parliament
• (MPs) and Sessional Officials.
• Identify and verify vacant accommodation and ensure adequate preparation.
• Receive and capture accommodation requests and process submissions for allocation.
• Conduct property inspections prior occupation and eviction by the tenant to determine the condition of the property and report defects / negligence.
• Follow up on occupant’s allocations or evictions.
• Verify Sessional Officials per Department and ensure confirmation of eligible status.
• Conduct regular property occupation verifications and update Parliamentary Villages occupancy lists.
• Ensure record of occupancy is updated regularly and inform Finance Section of any movements to ensure billing is up to date.
• Facilitate access control and screening of visitors within prestige facilities.
• Log and attend to all logged calls by tenants regarding day-to-day maintenance and minor repairs and keep client and relevant colleagues updated on progress until completion of work.
• Follow-up and liaise with the Facilities Management Contractor on work to be executed.
• Ensure proactive identification of matters requiring attention within the facility and report for work to be executed.
• Provide movable and immovable assets administration.
• Assist with appointments and access for asset verification and the barcoding of new assets.
• Co-ordinate the movement of furniture.
• Ensure all administration related matters are kept up to date and accurate filing of documents, etc. General administrative duties.
• Regular communication with clients on all matters relating to the portfolio.
• Ensure stop orders are processed through the route for timeous processing.
• Process requests for approval of the bookings of the hall and other facilities.
• Liaise with Client Relations Manager in respect of transport requests from clients.

Knowledge, Skills and Competencies

• Public Finance Management Act; Treasury regulations; Government budget procedures / timeframes; Project management; Financial administration processes and systems; Procurement directives and procedures; Tender procedures.
• Skills: Professional client relations; Effective communication skills; Advanced report writing skills; Computer literacy; Planning and organizing; Diplomacy skills; Interpersonal skills; Presentation skills.
• Personal Attributes: Hardworking; Self-motivated; Ability to work under pressure; Ability to communicate at all levels; Analytical thinking.
• Willing to adapt work schedule in accordance with office requirements.

Application Instructions

Email applications for this position must be email to: RecruitCPT26- 66@dpw.gov.za

For attention: Ms C Rossouw Head Office (Pretoria)

Notes

must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application.

Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.

Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate.

This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.

Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.

Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email.

Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.

Shortlisted candidates must be willing to undergo normal vetting and verification processes.

Circular Notes

Circular Notes

can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email SSOrecruit83@nda.gov.za NOTE: EE Targets: Coloured Males and African Females, and persons with disability. 8 ANNEXURE B DEPARTMENT OF DEFENCE CLOSING DATE: 18 September 2026 at 16h00 (Applications received after the closing date and faxed copies will not be considered).

NOTE: It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service

Enquiries

Mr. C. Zeederberg at (079) 886 1177 or (021) 402 2222

Required Documents

Z83, CV, Qualifications, Driver licence

DPSA Circular Source

• Circular: DPSA Circular 32 of 2026
• Source pages: 138–139
• Open the DPSA circular PDF