Administration Clerk: Dcrs

ADMINISTRATION CLERK: DCRS is listed by OFFICE OF THE CHIEF JUSTICE. The post is based in Cape Town, Western Cape. The closing date is 05 October 2026.

Job Details

Requirements

• Applicants should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A minimum of one (1) year experience in court recordings, exposure to court related functions and driver’s license will serve as an added advantage.
• Knowledge and skills: Knowledge of digital recording process, conducting system test and operating a DCRS/CRT machine.
• Skilled in computer literacy (MS Office), communication (verbal and written), document management, customer service, interpersonal skills and problem-solving.
• Along with the following attributes: accuracy, attention to detail and ability to work under pressure.

Duties / Responsibilities

Before court proceedings test and operate recording equipment, perform digital recording of court proceedings and ensure the integrity of such recordings, provide administrative support at circuit courts, collection of statistics, provide administrative support in general for court performance and case flow management, provide any other administrative support in relation to case flow, HR, Finance and Supply Chain as required by the Judiciary, Court Manager, Chief Registrar and Supervisor.

Knowledge, Skills and Competencies

• of digital recording process, conducting system test and operating a DCRS/CRT machine.
• Skilled in computer literacy (MS Office), communication (verbal and written), document management, customer service, interpersonal skills and problem-solving.
• Along with the following attributes: accuracy, attention to detail and ability to work under pressure.

Application Instructions

can be sent via email to 2026/136/OCJ@judiciary.org.za

Application address:
Applications can be sent via email to 2026/136/OCJ@judiciary.org.za

Notes

All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process.

Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant.

The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered.

Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only.

If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s).

Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process.

All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013.

We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies.

All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void.

The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.

Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. ERRATUM: Kindly take note that the post of Administration Clerk: Asset at the Gauteng Division of the High Court: Johannesburg, Ref No: 2026/127/OCJ advertised on Public Service Vacancy Circular 32, dated 04 September 2026 has been withdrawn.

MANAGEMENT ECHELON

The Organisation will give preference to candidates in line with the Employment Equity goals.

Department Notes

Department Notes

All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process.

Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant.

The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered.

Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only.

If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s).

Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process.

All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013.

We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies.

All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void.

The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.

Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. ERRATUM: Kindly take note that the post of Administration Clerk: Asset at the Gauteng Division of the High Court: Johannesburg, Ref No: 2026/127/OCJ advertised on Public Service Vacancy Circular 32, dated 04 September 2026 has been withdrawn.

MANAGEMENT ECHELON

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

Technical Related

Required Documents

Z83, CV, Qualifications, Driver licence, Other

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 80
• Open the DPSA circular PDF