Administration Clerk

ADMINISTRATION CLERK is listed by DEPARTMENT OF PUBLIC WORKS, ROADS AND INFRASTRUCTURE. The post is based in Thohoyandou, Limpopo. The closing date is 05 October 2026.

Job Details

Requirements

• A qualification at NQF level 04 as recognised by SAQA.
• Valid driver’s license with the exception of applicants with disabilities.
• Knowledge And Skills: Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of work procedures in terms of the working environment.
• Job knowledge.
• Communication.
• Interpersonal relations.
• Flexibility.
• Computer.
• Language and good verbal and written communication skills.

Duties / Responsibilities

• Render asset management clerical support: Bar code new assets.
• Compile and maintain records (e.g asset records/databases).
• Check and issue furniture, equipment and accessories to components and individuals.
• Identify redundant, non-serviceable and obsolete equipment for disposal.
• Conduct assets verification.
• Update the inventory list.
• Order stores: Place orders for goods.
• Receive and verify goods from suppliers.
• Capture goods in the system or item registers.
• Issue stores: Receive Logis requisition form.
• Check and verify the form with the requester.
• Issue goods to end users.
• Issue goods out of the system.
• Update and maintain register of suppliers.
• Render stock-taking services: Count the stock level in the stores.
• Verify the stock against the issuing reports.
• Balance the stock level.

Knowledge, Skills and Competencies

• of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of work procedures in terms of the working environment.
• Job knowledge.
• Communication.
• Interpersonal relations.
• Flexibility.
• Computer.
• Language and good verbal and written communication skills.

Application Instructions

Completed applications should be forwarded to the Director: Human Resource Management, Department of Cooperative Governance and Traditional Affairs, Private Bag X2145 Mmabatho, 2735 or hand delivered to Telkom Building, 3366 Bessemer Street, Industrial Site, Mafikeng (Behind the Crossing Shopping Complex), email: nwcogtarecruit@nwpg.gov.za

For attention: Ms Ethelia Masibi Tel No: (018) 388 3933 or Ms Katlego Sebaetse Tel No: (018) 388 3935

Notes

must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV.

Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed.

In Part B, all fields should be completed in full. Part E, F & G applicants often indicate refer to CV or see attached, this is acceptable as long as the CV has been attached and provides the required information.

Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty.

The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application.

The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department.

Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful.

However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews.

The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply.

Directions on how to fill in the New Z83 Form NB: Candidate should note the following information on the new Z83 application form: All fields of the Z83 are compulsory, and the applicant’s signature is mandatory. The Z83 must be completed in full and signed for an applicant to be considered.

The form must be completed in manner that provides sufficient information about the candidate, and the post applies for by completing all relevant fields. The questions related to conditions that prevent re-appointment under part F must be answered, it requires an applicant to specify if any may prevent reemployment in the public service.

Applicants currently employed by the public service do not need to complete the section intended for those seeking reemployment. The Z83 form must be completed in full and signed in order for an applicant to be considered.

Part A, B, C and D applicants may leave questions blank, mark them as not relevant, and uses dashes or N/A if they do not apply to them or the position they are applying for. The initials on the second page, where the signature is situated, are not mandatory.

NB: The Department reserves the right not to make appointments. Correspondence will be limited to short-listed candidates only.

Directions to Applicants: Applications must be submitted on the prescribed form, new Z83 (properly completed), obtainable from any Public Service office. A comprehensive CV with competencies, experience, and with full names, addresses, and telephone numbers of at least three referees.

Applicants are not required to submit copies of qualifications and other relevant documents on applications; however, shortlisted candidates must submit other relevant documents to HR on or before the day of the interview and must be certified. OSD posts will be remunerated in accordance with relevant directives.

Please note: It is the responsibility of a person in possession of a foreign qualification to furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) only when shortlisted. Applications should be forwarded in time to the Department, since applications received after the closing date indicated below will, as a rule, not be accepted.

It will be expected of candidates to be available for interviews on a date and time and at a place as determined by the Department. Please note if you have not heard from us within three (03) months after the closing, please accept that your application was unsuccessful.

NB: Senior Management Pre-entry Programme Certificate: No applicant shall be recommended for appointment without producing a Certificate of completion for the Nyukela Programme (SMS Pre-Entry Programme) offered by the National School of Government which can be accessed via this link: https://www.thensg.gov.za. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.

Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Appointment of the successful candidate(s) will be strictly subject to the Personnel Suitability Checks results/outcome before appointment.

Failure to comply with the above requirements will result in the disqualification of the application. The applicants should state the applicable reference number with the relevant post.

Candidates requiring additional information regarding the advertised post must direct their conditions enquiries to the relevant person indicated on enquiries. MANAGEMENT ECHELON

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

• Mr MF Mavhungu,
• Ms M Muthabi &
• Mr TI Tshipuke Tel No: (015) 963 3790. PROVINCIAL ADMINISTRATION: NORTH WEST

Required Documents

Z83, CV, Qualifications, Driver licence, Other

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 178–180
• Open the DPSA circular PDF