Administration Clerk: Information Management

ADMINISTRATION CLERK: INFORMATION MANAGEMENT is listed by DEPARTMENT OF HEALTH AND WELLNESS. The post is based in Stellenbosch PHC, Western Cape. The closing date is 05 October 2026.

Job Details

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent).
• Experience: Appropriate relevant working experience in Information Management and experience of Health Information Systems (Clinicom, PHCIS, Sinjani, Ideal Health Facility, SPV, EDRweb and BI), including monitoring and evaluation of performance information and systems.
• Inherent Valid (Code B/EB) driver’s licence.
• Competencies (knowledge/skills): Good numerical, data analysis, presentation and training skills and leadership abilities.
• Good working knowledge.
• Computer skills in Ms Office (i.e., Ms Word, Excel, PowerPoint, and Outlook).
• Ability to communicate (Verbal and written).

Duties / Responsibilities

• Assist AO and SAO in all health statistics within the Sub-district.
• Responsible for good quality data, PHC, HAST, CBS and Hospital.
• Assist Information management in implementation of information systems, including DITCOM process and register.
• Responsible for computer, printer and consumables registers.
• Assist all users with all system related queries and assist users with online and telephonic helpdesk calls.
• Render a supportive function to primary health care facilities and hospital in Stellenbosch Sub-district, with regards to information management.
• Office administration with regards to filing process, telephone and letters, office equipment and other stock.
• Support to supervisor and staff members.
• Support facilities and hospital with folder management disposal and archive processes.

Application Instructions

are submitted online via www.westerncape.gov.za/health-jobs (click online applications).

Application address:
Applications are submitted online via www.westerncape.gov.za/health-jobs
(click online applications ).

Notes

It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. ERRATUM: Kindly note that the advert for the

No payment of any kind is required when applying for this post. It should be noted that advertised posts are linked to the Institution/ Facility that forms part of the Ecosystem Service platform. Upon appointment, incumbents will be expected to render clinical services across institutions in the Ecosystem, as needed to sustain health service delivery.

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

Ms N Rodgers Tel No: (021) 808-6121

Required Documents

Qualifications, Driver licence

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 227
• Open the DPSA circular PDF