Administrative Support and Coordination

ADMINISTRATIVE SUPPORT AND COORDINATION is listed by DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION. The post is based in Johannesburg, Gauteng. The closing date is 07 October 2026.

Job Details

Requirements

• An appropriate Degree or equivalent qualification at NQF level
• 6.
• 3 years’ experience below Middle management (Assistant Director)/ Middle management level.
• Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
• Proven management competencies.
• Working knowledge of the political and parliamentary processes in South Africa.
• Computer literacy.

Duties / Responsibilities

• The incumbent will be responsible to Co-ordinate all reporting and documentation supports the collection and review of events in the portfolio and produce all reporting requirements identified by the Stakeholders, Executive Sponsors, and Executive Management and Manage the administrative activities within the office.
• Produce reports used to drive project status and portfolio review meetings and manage the administrative activities within the office of the executive authority.
• Collect project information, applying tools, and coordinating the day-to-day steps of the portfolio management process and liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority.
• Facilitate events/program/portfolio review of key projects/programs and Render a Cabinet/executive council support service to the executive authority.
• Work with project and program managers on compliance, templates and best practices and implements and maintains the necessary controls and procedures to cost effectively protect information systems assets from intentional or inadvertent modification, disclosure, or destruction.
• Provide protocols services to the Executive Authority (EA).
• Supervise employees.

Application Instructions

Application instructions from department section

To apply for the below position, please apply online at https://jobs.gauteng.gov.za or designated email address: Online applications will be considered and for general enquiries please contact Human Resource on Ms. Itumeleng Maisane: 082 810 6152 / Mr. Ouwen Gaveni: 071 855 8934

Method: Online link

Notes

should be submitted on a new Z83 form. Applicants are advised that until 31 December 2020 the current application for employment (Z83) form will be applicable, however from 01 st January 2021, a new application form which can be downloaded at www.dpsa.gov.za-vacancies.

Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered.

Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below. Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process.

All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached.

However, the question related to conditions that prevent re-appointment under Part F must be answered and declaration signed, as per DPSA circular no. 03 of 2025. Only an updated comprehensive CV (with detailed previous experience if any) and a completed and signed new Z83 application form is required.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA).

The Department does not accept applications via fax. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.

If you have not been contacted within three (03) months after the closing date of this advertisement, accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check.

Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). The Department reserves the right not to make any appointment(s) to the below advertised post(s).

The successful candidate will be required to enter into an employment contract and a performance agreement. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these post(s).

Successful completion of the Senior Management Pre-Entry Programme (Nyukela) is required before the appointment can be made for Senior Management posts. Enrolment for the course should be made on the NSG’s website at https://www.thensg.gov.za/training-course/sms-preentry-programme suitably qualified, dynamic, passionate, and experienced qualifying persons are invited to apply for the vacant position.

MANAGEMENT ECHELON

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

Mr. Robert Tsotetsi at 073 272 7131– email: robert.tsotetsi2@gauteng.gov.za

Required Documents

Z83, CV, Qualifications, Other

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 156–157
• Open the DPSA circular PDF