Assistant Director: Utilisation and Contract Administration

ASSISTANT DIRECTOR: UTILISATION AND CONTRACT ADMINISTRATION is listed by DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. The post is based in Pretoria Regional Office, Gauteng. The closing date is 09 October 2026.

Job Details

Requirements

• A minimum of three-year tertiary qualification (NQF Level
• 06) / National Diploma in Real Estate Management Services, Property Management, Town and Regional Planning.
• Relevant years of experience in property management and Property Management Information System (PMIS).
• A valid driver’s license and must be prepared to travel.
• Knowledge of Government Immovable Asset Management Act (GIAMA); Public Finance Management Act (PFMA), Broad- Based Black Economic Empowerment (BBBEE), Property Law, Treasury Regulation.
• Knowledge of the Property Management Information System
• (PMIS) and Geographic Information Systems
• (GIS) will be an added advantage.
• High degree of computer literacy, good communication and interpersonal skills, Report writing skills, analytical skills, Accounts and Numerical Skills.
• Ability to work under stressful conditions.

Duties / Responsibilities

• Conduct physical verification to ensure that state owned properties are utilized efficiently and optimally.
• Verify property details and maintain the Property Management Information System (PMIS).
• Keep track of developments in property management trends.
• Liaise with all relevant stakeholders and units to ensure that property information is captured correctly and in good time.
• Ensure State properties are adequately secured to prevent illegal occupation and vandalism and take rectification action where necessary.
• Take measures against unlawful occupations.
• Identify and ensure properties to be cleared of overgrown vegetation and to clear fire breaks.
• Liaise with all spheres of Government
• (s) in respect of property related matters.
• Negotiate with potential tenants and conclude lease agreements in line with the requirement of PFMA, Treasury Regulations and other prescripts and policies of the Department.
• Manage the implementation of the conditions of lease agreements, particularly regarding contract milestones.
• Carry out debt management functions.
• Conduct budget for the unit.
• Investigate the utilization potential of State properties.
• Attend relevant committees in the performance of your duties.
• Undertake site visits and conditions surveys to determine utilization potentials.
• Participate in the letting-out process of the Department.
• Facilitate the processing and issuance of relevant documentation in respect of land development applications and landowners’ consent by the delegated authority.
• Ensure the optimal utilization of State properties.
• Facilitate cost determinations and verifications.
• Identify superfluous State-owned property for disposal.
• Supervise employees to ensure effective delivery service.
• General supervision of employees.
• Allocate duties and perform quality control on the work delivered by supervisees.
• Assist in the preparation of reports to top management and all relevant stakeholders.
• Liaise with client departments to ensure optimal utilization of State-owned properties and to determine their needs and reserve properties to Client departments.
• Supervision of staff and management performance.

Application Instructions

for the position of Assistant Director: Utilization and Contract Administration must be emailed to: RecruitPTA26-54@dpw.gov.za

For attention: Ms. N. Mzalisi Head Office (Pretoria)

Notes

must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application.

Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.

Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate.

This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.

Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.

Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email.

Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.

Shortlisted candidates must be willing to undergo normal vetting and verification processes.

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

Mr. ST Tshilwane Tel No: (012) 310 5127

Required Documents

Z83, CV, Qualifications, Driver licence

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 85
• Open the DPSA circular PDF