Examination Officers

EXAMINATION OFFICERS is listed by DEPARTMENT OF HIGHER EDUCATION AND TRAINING. The post is based in Central Johannesburg TVET College, Gauteng. The closing date is 05 October 2026.

Job Details

Requirements

• Grade 12/ Matric certificate or NC
• (V) Level 4 certificate.
• A three (3) year National Diploma / Degree in Management Assistant / Office Administration or equivalent qualification.
• At least 1 - 2 years’ experience at a TVET College or in an educational institution.
• Knowledge of White Paper on PSET.
• Knowledge of Public TVET sector and its regulatory and legislative framework.
• Knowledge and understanding of TVETMIS, and ITS, TVET National Examination Policies, Government Gazette: Conduct of Examination, DHET Punctuality Policy, Examination requirements for Exam Centres.
• Sound knowledge of legislation regulating examinations and assessments, Excellent computer skills/knowledge of Microsoft Office packages.
• Good leadership skills.
• Ability to write reports.
• Must be able to work under pressure, in a team, independently and for longer hours.
• Use problem-solving techniques to tactfully address queries / concerns.
• Ability to perform routine tasks and meet deadlines.
• Effective organisational, administration, time management, communication (verbal and written) and planning skills.
• Computer literate in MS Office (Word, Excel, Outlook and internet).
• A valid driver's license.

Duties / Responsibilities

• Updating and verification of final examination marks on the ITS System; verification of captured final examination marks.
• Capture examination enrolments on ITS System.
• Issuing of term mark sheets for completion and returning.
• Issuing of exam permits and preparing exam venues to be conducive enough to run exams.
• Compile the daily examination reports and submit to the Curriculum Implementation.
• Submit examination irregularities to the DHET National and Examination irregularity committee.
• Ensure that there is a smooth receiving, collating and dispatching of both full-time and part-time scripts to the National Examination marking centres.
• Be a Distribution Point manager during the examination period.
• Oversee the implementation of DHET/College Management plans regarding examinations.
• Be the liaising person between the college and DHET on all the examination related matters.
• Implement the College examination related policies.
• Verify and declare students qualifying for graduation to the graduation committee.
• Issuing of statement of results, examination permits, certificates and diploma applications.
• Timeous completion of preliminary schedule to make amendments and send to the department for corrections.
• Assist with the submission of outstanding ICASS/POE’s and keep electronic records.
• Execution of examination duties according to the national Examination Policy for National Certificate Vocational
• (NCV) and Report 191 (NATED).
• Application for examination concessions to the DHET.
• Ensure the provision of examination services; facilitate the process of invigilation training, pre-examination meeting for students, markers and data Capturers; Establish the function of Irregularity Committee; Ensure proper administration of the examination unit; Manage all human, financial and other resources in the unit.
• Ensure record management and reporting every examination cycle.
• Execution of any other duties assigned.

Application Instructions

The Central Johannesburg TVET College (CJC) invites applicants to apply online on the New Z83 form by clicking on this link https://cjcz83.ngnscan.co.za/apply

Method: Online link

Notes

Apply and follow the easy prompts/instructions. If you apply for the first time, you will be required to register by clicking the register button to register.

After registering, you will be allowed to log in and apply for your chosen post (s). Upload the supporting document namely, a comprehensive CV and any other document (where required).

A fully completed and signed Z83 form, and a detailed Curriculum Vitae will be considered. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews.

The shortlisted candidates will also be requested to submit confirmation or service letter from their previous employer, confirming their employment status/ history. It is the applicant’s responsibility to have foreign qualification(s) evaluated by the South African Qualification Authority (SAQA).

Candidates whose appointment promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.

If you have not been contacted within three (3) months of the CLOSING DATE of this advertisement, please accept that your application was unsuccessful. The college reserves the right not to make appointment.

Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.

CJC is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.

Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements. Due to the college financial constraints, candidates will be responsible for their traveling and accommodation.

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

Mr MB Khakhu Tel No: (011) 351 6000

Required Documents

Z83, CV, Qualifications, Driver licence, Other

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 54–55
• Open the DPSA circular PDF