Records Administrator

RECORDS ADMINISTRATOR is listed by DEPARTMENT OF EMPLOYMENT AND LABOUR. The post is based in Limpopo. The closing date is 28 September 2026.

Job Details

Requirements

• Grade 12/ Senior Certificate or equivalent.
• Knowledge: National Archives Act, Batho Pele Principles, Record Management, Departmental Policies and Procedures.
• Skills: Communication, Listening, Computer literacy, Planning and Organising.

Duties / Responsibilities

• Maintain the filling system as per the directives of the archives and records management prescripts.
• Sort and prepare documents for disposal process as in line with the relevant prescripts.
• Perform administrative duties within the Section as and when the need arises.

Knowledge, Skills and Competencies

• National Archives Act, Batho Pele Principles, Record Management, Departmental Policies and Procedures.
• Skills: Communication, Listening, Computer literacy, Planning and Organising.

Application Instructions

Chief Director: Provincial Operations: Private Bag X9368, Polokwane, 0700 Or hand deliver at 42a Schoeman Street, Polokwane or email: UIFJobs- LP@labour.gov.za

For attention: Sub-directorate: Human Resources Management, Polokwane.

Notes

Online application must include an application form Z83 and CV as one attachment, indicate the correct job title and correct reference number of the post on the email. Use the correct email address associated with the post.

Applications quoting the relevant reference number, correct job title and correct name of the Department must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the old Z83 application form will not be considered.

Each application for each post (s) must have its own application form. All fields of Section A, B, C and D of the Z83 must be completed in full.

Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part F must be answered and declaration signed.

Only an updated comprehensive CV and a completed, initialled and signed Z83 application form is required. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.

Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA) (only when shortlisted). Failure to submit all the requested documents will result in the application not being considered.

Applicants who do not comply with the application instructions/requirements, as well as applications received late will not be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The requirements for application of Senior Management Services (SMS) include the successful completion of an SMS Pre-entry programme (Nyukela) as endorsed by the National School Government (NSG).

Prior to appointment, a candidate should therefore have proof that they have registered for the Pre- Entry Certificate and have completed the course. The cost for Nyukela is at the applicant’s own expense.

The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme/. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.

Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act(POPIA) Your information will be used soley for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law.

Successful candidates will be required to enter into an employment contract and a performance agreement. The Department reserves the right not to make any appointment(s) to the below advertised post(s).

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

The Department is an equal opportunity affirmative action employer. The Employment Equity targets will be taken into consideration during the selection process.

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). MANAGEMENT ECHELON

EE target- Priority will be given to Coloured Male, Coloured Female, Indian Female, White Male, White Female

Department Notes

Department Notes

Online application must include an application form Z83 and CV as one attachment, indicate the correct job title and correct reference number of the post on the email. Use the correct email address associated with the post.

Applications quoting the relevant reference number, correct job title and correct name of the Department must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the old Z83 application form will not be considered.

Each application for each post (s) must have its own application form. All fields of Section A, B, C and D of the Z83 must be completed in full.

Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part F must be answered and declaration signed.

Only an updated comprehensive CV and a completed, initialled and signed Z83 application form is required. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.

Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA) (only when shortlisted). Failure to submit all the requested documents will result in the application not being considered.

Applicants who do not comply with the application instructions/requirements, as well as applications received late will not be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The requirements for application of Senior Management Services (SMS) include the successful completion of an SMS Pre-entry programme (Nyukela) as endorsed by the National School Government (NSG).

Prior to appointment, a candidate should therefore have proof that they have registered for the Pre- Entry Certificate and have completed the course. The cost for Nyukela is at the applicant’s own expense.

The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme/. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.

Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act(POPIA) Your information will be used soley for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law.

Successful candidates will be required to enter into an employment contract and a performance agreement. The Department reserves the right not to make any appointment(s) to the below advertised post(s).

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

The Department is an equal opportunity affirmative action employer. The Employment Equity targets will be taken into consideration during the selection process.

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). MANAGEMENT ECHELON

Circular Notes

Circular Notes

can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email ASDERrecruit84@nda.gov.za NOTE: EE Target: Africans, Indians, Coloureds, Whites and Persons with Disabilities. 7 ANNEXURE B DEPARTMENT OF DEFENCE APPLICATIONS: Department of Defence, Office of the Secretary for Defence, Private Bag X910, Pretoria, 0001 or you may hand deliver to ARMSCOR Building C/O Nossob & Delmas Ave, Erasmuskloof Ext 4, Pretoria, 0001 or email to zama.mahlangu@dod.mil.za CLOSING DATE: 28 September 2026 at 16h00 (Applications received after the closing date and faxed copies will not be considered).

NOTE: It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service

Enquiries

Ms GJ Matlhakoane Tel No: (015) 290 1665

Required Documents

Z83, CV, Qualifications, Other

DPSA Circular Source

• Circular: DPSA Circular 33 of 2026
• Source pages: 16–17
• Open the DPSA circular PDF