Secretary to the Director: Igr and Executive Support

SECRETARY TO THE DIRECTOR: IGR AND EXECUTIVE SUPPORT is listed by DEPARTMENT OF HUMAN SETTLEMENTS. The post is based in Durban, KwaZulu-Natal. The closing date is 05 October 2026.

Job Details

Requirements

• Applicants must be in possession of a Grade 12 certificate.
• Computer literacy.
• A valid driver's license will serve as an added advantage.
• Knowledge, Skills and Competencies: Knowledge of the relevant legislation/policies/prescripts and procedures.
• Language skills and the ability to communicate well with people at different levels and from different backgrounds, Good telephone etiquette, Computer literacy, Sound organizational skills, Good people skills, Basic written communication skills, Ability to act with tact and discretion, Good grooming and presentation, Punctual, Honesty/ Trust/ Loyalty /tact, Dedicated, Sense of duty, Commitment, High level of reliability.

Duties / Responsibilities

The successful candidate will perform the following Key Performance Areas: Provide a secretariat and receptionist support services to the Director; Provide clerical support services to the Director including but not limited to diary management, meetings and travel coordination, records management, routine correspondence, and general office administration; Remains up to date with regards to prescriptions/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Director.

Knowledge, Skills and Competencies

• of the relevant legislation/policies/prescripts and procedures.
• Language skills and the ability to communicate well with people at different levels and from different backgrounds, Good telephone etiquette, Computer literacy, Sound organizational skills, Good people skills, Basic written communication skills, Ability to act with tact and discretion, Good grooming and presentation, Punctual, Honesty/ Trust/ Loyalty /tact, Dedicated, Sense of duty, Commitment, High level of reliability.

Application Instructions

KwaZulu-Natal Provincial Treasury, P O Box 3613, Pietermaritzburg, 3200 or 145 Chief Albert Luthuli Road, Pietermaritzburg, 3200. Applications can also be submitted via the e-services system, please assess this site (eservices.gov.za).

For attention: Ms N Cele

Notes

not submitted on the fully completed new Z83 application forms will not considered. Directions to applicants: Applicants using the manual application process must ensure that the new Z83 application form (obtainable from any Public Service institution) is completed, duly signed and initialed as failure to do so may lead to disqualification of the application during the selection process.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources. Applicants are discouraged from sending applications through registered mail because the Department will not be responsible for non-collection of these applications.

No late applications will be accepted. Applications submitted electronically will be taken as a final application and may not be amended or supplemented in any way after the closing date indicated in the advertisement.

If you have not been contacted within three (3) months after the closing date of the advertisement, please accept that your application was unsuccessful. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

Failure to comply with the above instructions will result in the disqualification of your application. NB: All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.

One will be practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and other must be an integrity (ethical conduct) assessment. MANAGEMENT ECHELON

The new Z83 form must be used effective 1st January 2021 and can be downloaded at www.dpsa.gov.za-vacancies. Applicants who previously applied, are advised to re-apply.

The Z83 must be accompanied by a comprehensive Curriculum Vitae. Only provisionally shortlisted applicants will be contacted and requested to submit their supporting documents.

The Department will also conduct reference checks with HR of current /previous employer(s) beside the references provided on CV. Candidates will be subjected security screening.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

Under no circumstances will be faxed, emailed and late applications be accepted. The Department discourages applications that are registered and will not be held responsible for applications sent via registered mail which are not collected from the post office.

It is the responsibility of the applicant to ensure that the application reaches the Department timeously. Should you not hear from the Department within 3 months of the closing date, please regard your application as unsuccessful.

Regrettably, due to excessive budget cuts, the department is not in a position to meet any travel and subsistence costs relating to recruitment processes, or relocation and resettlement costs for successful candidates. Preferences: Females and people with disabilities who meet the requirements.

OTHER POST

Department Notes

Department Notes

not submitted on the fully completed new Z83 application forms will not considered. Directions to applicants: Applicants using the manual application process must ensure that the new Z83 application form (obtainable from any Public Service institution) is completed, duly signed and initialed as failure to do so may lead to disqualification of the application during the selection process.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources. Applicants are discouraged from sending applications through registered mail because the Department will not be responsible for non-collection of these applications.

No late applications will be accepted. Applications submitted electronically will be taken as a final application and may not be amended or supplemented in any way after the closing date indicated in the advertisement.

If you have not been contacted within three (3) months after the closing date of the advertisement, please accept that your application was unsuccessful. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

Failure to comply with the above instructions will result in the disqualification of your application. NB: All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.

One will be practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and other must be an integrity (ethical conduct) assessment. MANAGEMENT ECHELON

Circular Notes

Circular Notes

must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification.

The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z83.

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae (only). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview.

Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process.

The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may 4 be associated with.

Applicants, who do not comply with the requirements outlined above, will not be considered. MANAGEMENT ECHELON

Enquiries

• related to the abovementioned post can be directed to:
• Ms. G Luthuli Tel No: (031) 336 5236. The KwaZulu-Natal Department of Provincial Treasury is an equal opportunity, affirmative action employer and preference will be given to previously disadvantaged groups.

Required Documents

Z83, CV, Qualifications, Driver licence, Other

DPSA Circular Source

• Circular: DPSA Circular 34 of 2026
• Source pages: 168–169
• Open the DPSA circular PDF